Subject Matter Working Group -  Terms of Reference 1.    Purpose of the Subject Matter Expert Group (SMEG) Key Responsibilities include:

i.    Providing specific subject matter advice and technical expertise for the development of competency standards, assessment requirements, qualifications and companion volumes for inclusion in the Community Services and Health Training Packages, including:

• Identifying changes in job roles and pathway requirements of the sector
• Assisting in the functional and task analysis of the job roles/occupations in the sector

ii.    Assist the Community Services and Health Industry Skills Council (CS&HISC) by:

• participating in meetings and reviewing draft materials
• by encouraging sector engagement in the continuous improvement and streamlining of training packages
• by disseminating information to their constituents with the intention of providing feedback and comment on draft materials.

iii.    Facilitate access to relevant people, organisations and networks for the purpose of data collection, validation, communication and marketing.

2.    Compliance with Standards for Training Package Development and Training Package Development and Endorsement Policy

The Community Services and Health Training Packages must continue to meet industry needs and comply with the National Skill Standard Council’s Policy for Training Package Development and Endorsement Process and comply with the Standards for Training Package Development.

3. Relationships

The Industry Reference Group (IRG) will monitor the outcomes of the SMEGs and provide validation of meeting outcomes.

4. Membership
Members will be selected based one or more of the following criteria:

• Technical experience working in the job role
• Technical experience directly supervising those in the job role
• Specific content expertise through experience with the sector or service provision

Members may be asked to contribute to one or more working groups throughout the life of the project.

5.    Meetings, Agenda, Reports and Minutes

The SMEG groups will meet at least twice throughout the life of the project.

Meetings will be via teleconference and/or web conference.

Targeted face-to-face meetings will be facilitated as needed through the state ITAB network or directly with CS&HISC.

Community Services and Health Industry Skills Council
www.cshisc.com.au

Dear

We are writing to seek your involvement  in the review of the Certificate IV in Celebrancy.

As you may be aware, the Community Services & Health Industry Skills Council (CS&HISC)  is currently reviewing and streamlining its Community Services and Health Training Packages. The celebrancy qualification comes under its Client Services section. The Coalition of Celebrant Associations, as the peak body recognised by the Attorney General’s Department, was invited to send a representative to the Industry Reference Group (IRG) that is involved in reviewing the Client Services courses. Rona Goold was nominated as the CoCA representative.

Robyn McEwan, Training Packages Process Improvement Specialist, is the CS&HISC specialist who is coordinating the review of this Client Services qualifcations. The IRG held its first meeting on 10 May 2012 and since then a process has been established for our industry to been consulted on the training of celebrants.

Basically as the Certificate IV in Celebrancy reflects the job role of celebrants who do not have employers, it is proposed to:

1. Consult widely with celebrants via the CS&HISC and CoCA websites on the adequacy of the current qualification for celebrants
2. Review the qualification via forums on the CoCA website with celebrants who have some education/ training expertise and/or are members of celebrant associations
3. Establish  a Subject Matter Expert Group (SMEG) to coordinate the review of specific units of competency or groups of units with the view to streamline and improve the quality of the assessment guidelines for each unit. This is to be done via
   3a Face to face meetings
   3b. Skype meetings
   3c. Online Forums.
4. Establish working groups as well as opportunities for comments and feedback via forums on the CoCA website.

Note: The objective of the SMEG is to gain a picture of the current job role of a celebrant and ensure that the qualification reflects this role.

This will involve

• Reviewing the 5  core units of the qualification and ensuring that these reflect the current core functions of a celebrant that apply nationally.
• Streamlining the 2 celebrant specific core units including:
  CHCEL401C work effectively in a celebrancy role;
  and CHCEL406A Identify and address client needs in a celebrancy role.
  (Note: The other core units will be streamlined by another IRG which are looking at common units across the training package).
• Reviewing the 4 marriage elective units for relevance to the job role and streamlining all of these.
• Reviewing the other elective units including the funeral elective grouping for relevance to the job role. These units articulate the possible differences in job roles across the nation and different work contexts.

To assist the planning of this process, as soon as possible could you let us know please:

1. if you are willing to be involved
   2. if so, your best email contact.

Kind regards

Rona

Rona Goold

Secretary CoCA  Coalition of Celebrants Association (CoCA) Inc

AND

Training Packages Process Improvement Specialist

Community Services & Health Industry Skills Council

Level 9, 46 – 56 Kippax St  | Surry Hills NSW 2010  | www.cshisc.com.a

DOWNLOAD MINUTES

IRG Minutes Client Services 10May2012

Welcome and introductions

Client Services Streamline and Review Project Industry Reference Group (IRG) meeting minutes
To introduce IRG members to the Client Services streamline and review project and seek feedback on the proposed project plan

Date:    10 May 2012

Time:    10:00 am to 3:00 pm

Place:

CS&HISC Boardroom, Lvl 9 46-56 Kippax St, Surry Hills, NSW
The meeting was chaired by Community Services and Health Industry Skills Council (CS&HISC) Training Packages Process Improvement Specialist Robyn McEwan, who welcomed the participants.

See Appendix A for attendees and apologies.
The table below identifies the topics discussed in the meeting and the person who led each discussion

Terms of Reference
The IRG agreed to the group’s Terms of Reference.

Chair selection
Robyn McEwan proposed to chair the meeting in the first instance and suggested that the IRG members nominate a chair in the succeeding meeting.

Representation

The IRG discussed current representation and agreed the need to broaden current membership to include The Attorney General’s Department and an organisation to represent Aboriginal and/or Torres Strait Islander interests to the IRG.

ACTION 1: CS&HISC to liaise with The Attorney General’s Department regarding representation and identify an organisation to represent Aboriginal and/or Torres Strait Islander interests.

Background and Industry Intelligence

The Chair provided a background to CS&HISC, the drivers behind the project and a profile of the community services and health industries.

Overview of NSSC Streamlining policy

CS&HISC Project Lead gave an overview of the National Skills Standards Council (NSSC) reform of Training Packages, in particular the implementation of the ‘streamlined’ design model for Training Packages.

Qualifications

•  Qualifications reflect the job roles
• “Nested” qualifications are not allowed in new model – this includes move away from entry requirements where possible
•  Focus on flexibility by keeping core units to a minimum and wide range of electives – however acknowledging that a qualification needs to describe the job role so if there are tasks that must be completed by all workers, these should be core
• Move towards skill sets to broaden skills and specialise

Credit arrangements

• Part of new design model although details have not been finalized by NSSC. (IRG will be informed when developments are made on this front).

Units of Competency

• Reflect performance standards for specific job tasks
• Will be divided into two sections:

o performance standards for the workplace
o assessment requirements

• Range Statement to be removed and replaced with a Range of Conditions.

The existing contents are to be reviewed and incorporated into assessment requirements or companion volume/ implementation guide.

• Foundation skills (ACSF + employability skills) section which is now are assessable but only in the context of the job role. Will not be assessed separately
• Move away from pre-requisite units as these denote “hidden effort” – these must only be kept if a job task requires formally assessed competence in a task before being able to undertake another task
• There is scope for the Assessment Requirements to be prescriptive and specific depending on industry needs e.g. How often does someone have to perform a skill to demonstrate competency? Where does it have to be done? Can it be done in a simulated environment?
• Move away from unit “levels” as units describe what a person does in their job, not the level it is performed (e.g. lower “level” admin units in a Diploma qualification)

Companion Volumes

• Quality assured “Implementation Guides” for users (industry, RTOs, learners)
• CS&HISC not funded to develop companion volumes, however will develop what is able to through the scope of this project.

Sector and Project Priorities

The CS&HISC Project Lead gave an overview of the Continuous Improvement Process and led discussion surrounding the sector priorities and challenges influencing the project.

Sector Priorities and Challenges:

Employment Services and Careers:

• There is high turnover in employment services and the jobs are becoming more complex as the workers are dealing with people with increasingly complex needs. Staff are generally not well supported and skilled and therefore the client is not getting as good a service as they could
• No salary incentive for workers to complete the Certificate IV
• New standards in the Career Development industry that came into effect in January 2012.

Family Services and Counselling:

• The IRG raised the benefit of Professional Associations registering members and endorsing RTOs to provide specific courses to industry. For example in the counselling sector, completing a qualification is not a gateway to employment as a Practitioner must be accredited by the Australian Counselling Association (ACA) in order to practice
• The ACA representative highlighted an issue where although Government has increased funding for Vocational Education and Training (VET) qualifications in the counselling sector, many employers including Government will not employ them as they want people qualified through the Higher Education (HE) sector. This is problematic because the sector does not necessarily need more people with clinical skills working with clients with non-clinical conditions and people are being trained with no employment outcome. It also means that the sector is losing mature people in the workforce as young people are more likely to undertake degrees. This seems to be largely due to a perception issue and stigma towards people holding VET qualifications which does not just pertain to the counselling profession
• ACA is currently looking to work with family law practices and also move into the space of weight-loss counselling
• Lifeline has moved away from using the term Telephone Counselling to describe their work
• Telephone Counselling is part of the role of a Financial Counsellor
• The representative for Family Relationships Services Australia (FRSA) gave an overview of the recent history of the sector and legislation including:
  o In1996theFederalGovernmentfundedanumberofChildren’s Contact Services (CCS)
  o The new Act stipulated that people who were separating with children were required to attend family dispute resolution (FDR) and obtain a 60i Certificate before they went to court. After applying the legislation, there was then no support to ensure that there were enough qualified workers to issue 60i certificates
  o The Government later instituted a process of accreditation for FDR practitioners which requires them to undertake a number of units of competency in the current Vocational Graduate Diploma or obtain recognition of prior learning.
• Positions in CCS are not very well paid and it is difficult work. There is a need to benchmark skills however it may be prohibitive for a workforce that is poorly paid and fairly casualised
• There is a trend that people who have been involved in mediation over the years come to work in FDR however there are a number of people that believe that FDR is very different to mediation i.e. mediation is impartial and FDR workers have to be child advocates
• Services also offer relationship education
• The majority of workers are also in the older age bracket which in a way is important because they bring some maturity and experience to the role. This demographic however, will further impact on current workforce shortages in the future. FRSA has developed a workforce strategy to try and look at ways for the sector to meet current and future demand
• In the past, people have usually come into the workforce from the HE sector however this has dissipated as the sector does not pay enough to attract these workers
• Services have a mix of fee paying and non-fee paying clients
• There is a need to attract more workers into the sector to work in the areas of alcohol and other drugs, mental health and domestic violence •    Like other sectors, it is important to focus on prevention and early intervention rather than working at the end of the continuum
• In QLD prior to the change of Government there was a push for family support workers to provide support in people’s homes but there are WHS issues associated with this. This might be an issue to be addressed in the qualifications as there are 2 units in the Diploma but these are written from an organisational perspective not an individual perspective
• The group also agreed that there should be a unit added into the qualifications around reflective practice to assist people in stepping back from their personal experience and helping people with their issues. So workers have the ability to look after themselves and work with others to empower them
• The biggest thing for the community sector is looking after yourself and how not to get burnt out however it is not addressed in any of the qualifications.

Celebrancy:

• Recently a registration fee has been introduced and there is a view that it is not equitable as it does not apply to those working in a registry office and those working in a religious context The Coalition of Celebrants Associations (CoCA) views that there is also an issue that to be registered as a Celebrant, the worker only has to have completed one unit of competency not the entire Certificate IV which means some Celebrants are not adequately trained to work competently.
• For example there have been some instances where some Celebrants do not have the performance skills and are too shy to talk to people. To mitigate this, CoCA advocates the addition of 2 units of competency to the core of the Certificate IV. These include: CUSMPF303A – Prepare for Performance; and CUFWRT301A – write content for a range of media
• One RTO has trained approximately 80% of workers
• There is some talk of setting up regional advisory committees to facilitate appointing people based on community need and the demand for weddings as currently the market is flooded with over 10,000 celebrants when there is only enough work for 1,200 to make a full time living from the profession (need to facilitate approximately 100 weddings a year)
• Projecting into the future, there is thought that Celebrants could play a role in facilitating other types of rites of passage including “coming of age” ceremonies for 18 year olds to mitigate against the importance that drug and alcohol play currently in that space and connecting to older people (in the context of a growing ageing population) to personalise funerals as people tend to get an Undertaker to conduct the funeral. Currently Celebrants are working in these spaces for their own families but there could be a benefit to communities to do these more broadly

• Celebrants also require business skills as they are running their own business.

Qualifications:

Diploma of Counselling:

• The ACA views that the current Diploma is appropriate as long as the worker is working within their skill level. e.g. mental health is a continuum with one end needing clinical support and the other end needing community support. With the latter served well by a worker trained with the Diploma qualification. The Diploma is also a good pathway to higher qualifications as people get experience in the sector
• The FRSA representative made an observation that there are increasingly people with a complexity of issues coming into services and one of the reasons services look to employ people with higher-level skills is so that worker can work with the person throughout the continuum as the Counsellor builds a rapport with the client and the client wants to remain with that worker. The additional challenge with the graduated process is that when you have a worker who ends up dealing with issues beyond their scope and they have to refer the client on
• The mix of HE and VET qualified staff can also create some disparity in teams e.g. when you have some clinical psychologists as well as financial counsellors working in a service and there is a status attached to their qualifications.
• The group thought that CS&HISC needs to ensure that career pathways are articulated really well and easily and there is a role for CS&HISC to push the message that you do not have to be degree qualified to be professional and look at all roles within a profession not just the VET roles.

Diploma of Community Services – Financial Counselling

• There has been an update to include 2 legal units. One of the units Ethics in the legal system does not reflect what the workers do in their job
• FAHCSIA has just released a tender for workers to be employed nationally as Problem Gambling Financial Counsellors. This gives more recognition to the role.
• Hunter Institute offers both the Certificate IV and Diploma but there are no job outcomes for the Diploma.

Overview of Project Plan

The CS&HISC Project Lead gave an overview of the project timeline and project phases.

National Information Forums have been scheduled during phase 1 (May and June 2012) to provide information to the wider sector.

Project Governance Structure

The Project Lead gave an overview of the proposed governance and consultation structure for this project.

The IRG provides cross-sectoral governance and strategic direction for the project. The Subject Matter Expert Groups (SMEGs) meet more frequently to advise and provide feedback on specific content related issues. Members of the SMEGs will be asked to contribute to a functional analysis of current job roles – this requires members to have experience in the job, or directly supervising the job.

The IRG agreed to the suggested SMEGs and were asked to provide nominations from their members.

ACTION 2: CS&HISC to distribute terms of reference and nomination form for SMEGs
ACTION 3: IRG to nominate appropriate members for SMEGs.

Workforce Development Session

The CS&HISC Workforce Development Industry Partner gave an outline of the CS&HISC workforce development strategies currently under developed to address training quality.

The IRG raised the following points regarding training delivery and quality:

• In NSW organisations are promoting fee-help to student and inferring that they will not have to pay it back as they will not earn enough. However it still affects their credit rating
• Regarding work placements (mainly in relation to the Diploma of Community Services work), there is increasing use of online delivery and training with no minimum requirement in training for field placement and supervision of work placement. ACWA is concerned that people could be presented with a qualification without having completed a work placement which is extremely dangeorus in a community service context. ACWA recommends that minimum hours for work placements be specified in the Training Package. CS&HISC Project Lead mentioned that there is the possibility to strengthen the requirements for work placement within the streamlined units.

Next Meeting

The IRG recommended next meeting to be held during Project Phase 2 & 3, after discussions with SMEG groups and draft 1 components have been drafted.

The Chair proposed to circulate an appropriate date once scoping of work has been carried out.

ACTION 4: CS&HISC to send out date for next meeting.

 

The Agenda of the first meeting, participants and apologies are listed here below.

Item 4.0 – Questions for Discussion: Sector Priorities

1.     What are the current priorities, workforce development trends and challenges for your sector?

Consider training priorities, upcoming changes to the work or workforce, changes in service delivery/ funding and new legislation or regulations

2.     Do the qualifications reflect current work roles? Are there any new or changing work roles emerging? Are the qualifications used? What critical changes are needed to assist the industry in meeting its skill needs?

Consider also pathways that currently exist and pathways that may be needed in the future

3.     How are workers trained to meet the job requirements? Are there any issues regarding training and assessment?

Consider also contextualised training, challenges with delivery and regulation

4.     What sector-specific developments (trends) impact on the qualifications?

5.     What cross-sector developments (trends) impact on the qualifications?

6.     Are there any reference materials to inform the project on issues/ trends for your sector?

Sent: Monday, 16 April 2012 11:17 AM
To: 
Subject: Invitation to participate on an Industry Reference Group to streamline and review the Client Services qualifications in the CHC08 Training Package

Dear CoCA Secretary

Please find attached an invitation from the Community Services and Health Industry Skills Council’s CEO, Rod Cooke, to participate in the Industry Reference Group (IRG) for the Client Services Streamline and Review project.

The membership materials also include:
• List of organisations invited to represent on the IRG
• IRG Terms of Reference
• IRG nomination form, to be completed and returned to indicate your participation on the IRG

Should you require further details about the project or IRG membership, please feel free to contact me on (02) 9270 6629.

Kind regards,

Robyn McEwan

Have you registered yet for a training package information forum? Sign up today!

Training Packages Process Improvement Specialist
Community Services & Health Industry Skills Council
Level 13, 1 Casltereagh St | Sydney NSW 2000
PO Box H61  |  Australia Square NSW 1215   |  www.cshisc.com.au

Client Services Industry Reference Group

Item 4.0 – Questions for Discussion: Sector Priorities

1.     What are the current priorities, workforce development trends and challenges for your sector?

Consider training priorities, upcoming changes to the work or workforce, changes in service delivery/ funding and new legislation or regulations

2.     Do the qualifications reflect current work roles? Are there any new or changing work roles emerging? Are the qualifications used? What critical changes are needed to assist the industry in meeting its skill needs?

Consider also pathways that currently exist and pathways that may be needed in the future

3.     How are workers trained to meet the job requirements? Are there any issues regarding training and assessment?

Consider also contextualised training, challenges with delivery and regulation

4.     What sector-specific developments (trends) impact on the qualifications?

5.     What cross-sector developments (trends) impact on the qualifications?

6.     Are there any reference materials to inform the project on issues/ trends for your sector

The Coalition of Celebrant Associations (CoCA) Inc as the peak celebrant body in Australia was asked to provide representation on the Industry Reference Group (IRG) for the Review of the Client Services qualifications for the Community Services and Health Industry Skills Council (CS&HISC).

The Certificate IV in Celebrancy is one of the qualifications in the Client Services group. This work involves the streamlining and review of the Certificate IV in Celebrancy. The process commenced on with May 2012 with a one day workshop.

Rona Goold, who was involved in the Second IRG between 2007 and 2009, was selected by CoCA to be its representative.

The CoCA Delegate, working with the Specialist Project Officer, will be actively involved in forming a working party to assist with

• reviewing the qualification/ occupational standards to ensure it reflects the current Celebrant job role. This may involve restructuring parts of the qualification

• streamlining the units of competency as per the National Skills Standards Council requirements

• strengthening the assessment requirements where possible

This IRG is one of 10 IRG groups (listed below) governing CS&HISC’s streamline and review project.

· Direct client care and support
· Community Development
· Nursing
· Ambulance
· Oral Health
· Client Services
· Complimentary and Alternative Health
· Children’s and Youth Services
· Health Technicians and Support
· Aboriginal and Torres Strait Islander Health Worker.

For further information on the project please visit CS&HISC’s website www.cshisc.com.au

Correspondence on this topic may be posted here on this website

To make the best choice for you and your guests, there are many things to consider in choosing your celebrant.

Some people go on first impressions or “gut feelings”. Others choose on price – the least or most expensive.

However remember your celebration can never be repeated!

There are more factors, than price or your first impressions, to help you decide the best celebrant for you.

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